Listed below are the features of the ASTS3 web-based property accountability software version 1.0. Please check back often as GRA is constantly updating and improving the ASTS software. If you are a current ASTS user and have a suggestion for an enhancement to the ASTS software, please email astsfeatures@grainc.net.

Click here to view features that are coming soon.

Web-Enabled Database
The ASTS3 software has a web-based interface that connects to a robust Microsoft SQL Server 2000 (or greater) database.

Active Directory
The ASTS3 software is Active Directory compatible.

Established Electronic Interface with DPAS
The ASTS3 software has an established electronic interface to the Defense Property Accountability System (DPAS). This interface is used to extract data from DPAS for reconciliations with the ASTS database or to capture new hand receipts into the system. An active DPAS user account is required.

Compliant with Government Regulations
The ASTS database is compliant with regulatory requirements and guidelines (i.e. section 508 compatibility). Since 1993, GRA has worked very closely with the local Property Book Office and has developed a reputation for accurate inventory control. This relationship has proven to be very beneficial in keeping up with the latest procedures and policies required by the Property Book Office.

Defined Access Levels
The ASTS3 software has 4 access levels; Administrator, Manager, Inventory User and User. The User level is a read only access. The access levels are by hand receipt, meaning that a user can only access hand receipt(s) that he/she has been given authorization.

Multiple Hand Receipt
The ASTS database is configured to manage the day-to-day transactions of more than one hand receipt at a time.

Robust Search Engine
The Search functionality within the ASTS3 software is very robust. The user can choose to search on multiple fields at once or use multiple search requests, such as searching on multiple barcodes at one time. The ASTS3 search function also allows the use of symbols to search for ranges (…), duplicates (!), literal text (=), greater than (>) and less than (<).

Customized List View/Sort
The ASTS3 software allows the user to customize the fields that will display in the Search Results. The user is allowed to choose up to 8 fields to display from over 25 different fields. Once the fields are displayed via the Search Results, the user is allowed to Sort (up to 3 levels) from the fields displayed.

Life Cycle Tracking of Property
The ASTS database tracks the status of Expendable, Non-Expendable and Durable property through every step of its existence from the initial addition of the item until it is transferred out or turned in.

Paperless Transaction Capability (Export & PDF Generation)
The ASTS3 software currently has the ability to save reports and forms as PDF files ready to be sent by email. The ASTS database can also export data in common file formats.

Automatic Reconciliation with DPAS
The ASTS3 software automatically posts all “in process” transactions when reconciled with data downloaded from DPAS (via the established electronic interface). If, during the life cycle tracking of an item, an item is coded as “in process” for a transaction, the ASTS3 database will automatically code the item as “posted”, enter the posted date and make any required changes to the record per the reconciliation. This feature eliminates the user having to search through paperwork to determine what transactions have been posted since the last reconcile. The ASTS3 software also alerts the user of any overages to the hand receipt, deletions from the hand receipt and any unauthorized modifications to fields since the last reconcile.

Automates ALL Hand Receipt Transactions
The ASTS3 software automates the following transactions by completing the required paperwork, coding the item for life cycle tracking purposes, and guiding the user through each step of the transaction via the user friendly interface: additions, turn ins, lateral transfers (in & out), corrections, school reutilization, sub and temporary hand receipt assignment, report of survey, shipment preparation, sanitization of hard drives, and building access. All transactions can easily be viewed or modified once initiated.

Item Summary (Manage Property Screen)
The user can view all fields (i.e. inventory location, user, DPAS status, etc.) for a particular item from within the Manage Property Screen. This screen allows the user to quickly see any assignments attached to the item as well as any transactions that are in process.

Transaction Summary
The ASTS3 software allows the user to view a summary of the count (number) of transactions performed within a specified year.

Assignment Tracking
The ASTS3 software allows the user to easily assign items to Sub and Temporary Hand Receipts. A sub or temporary worksheet can be printed with all equipment listed under the name of a specific user and given to the user for review. Once approved, the form 2062 (sub hand receipt) or 3161 (temporary hand receipt) can easily be printed or saved as a PDF file for email. Assignments can be viewed or modified easily via the user friendly interface. The ASTS3 software tracks the assignment number, date signed, due date, hand receipt holder (sub/temp) and the type of assignment.

Item Inventory History
The ASTS3 software records a history of all changes to the primary inventory fields (i.e. building, room, user, inventory date and time) for an item.

Credit Card Purchase Tracking
The ASTS3 software tracks credit card purchases via fields such as Credit Card Holder, Purchase Log Number and Purchase Date. From the ASTS3 Main screen, credit card holders can search for items by Purchase Log Number. The search returns a listing of items purchased under the specified Purchase Log Number for the credit card holder to review.

Automates School Reutilization Process
The ASTS3 software automates the school reutilization process required at Redstone Arsenal AL. This feature can be customized to your specific requirements.  

Built-In Standardized Government Forms
The ASTS3 software has the following built in standardized Government forms: AMSAM-RA 2082, DA 2062, AMSAM-RA 2085, DA 1818, Option Form 7, DA 3161, DA 2765-1, DD 1149, DA 4949, DA 4697, Declaration of Excess memorandum, DA 1687, Memorandum for CSDP, Data Information Sheet. All forms can be printed or saved as PDF files, complete with all information, ready for a signature. GRA can customize the ASTS database to include any form not listed.

Prints Labels, Scannable Barcodes
The ASTS database prints a variety of labels complete with information, such as turn in (for yellow turn in cards), location (for storage rooms etc), serial number, addition in process (for items in process of addition to the hand receipt), inventory (for annual inventory). The ASTS database also prints scannable barcodes. The scannable barcodes can be used as replacement barcodes for items with defective, missing or hard to scan barcodes. Location and user barcodes can be used to accelerate the annual inventory process. GRA can customize the ASTS database to include any label not listed.

Extensive Reporting Capabilities
The ASTS3 software allows the user to choose and print from several Formatted Reports and Report Templates. Report Templates allow the user to view/print the current record set in the specified template. The Formatted Reports feature allows the user to generate a specific report such as “Items Inventoried”, without performing a search prior.

Notification of Time Sensitive Events
The AST3S software notifies the user of time sensitive events such as items that are due to be calibrated within the current or subsequent month, Sub or Temporary Hand Receipts that are due to be updated, Contracts due to expire, Warranties due to expire, Transactions that have been submitted to the PBO for longer than 30/60/90 days etc.. This information is located on the ASTS Main screen. The user has the ability to view and print reports based on this information. The ASTS3 software also notifies the user of the last time the database was reconciled with DPAS to maintain accuracy.

GFE Accountability
The ASTS3 software tracks Government furnished equipment bought on contract. The ASTS database tracks the contractor, contract number and contract due date for all Government furnished equipment. The user is alerted when a contract is due to expire within 30/60/90 days to prepare the paperwork for addition to the hand receipt.

Thumbnail Picture Reference
The ASTS3 software allows the user to link an image to a specific record for visual reference. This image is visible from within the Manage Property Screen.

Forms Archive
The ASTS3 software can store forms used in transactions for a specific barcode. This reduces the amount of space needed for filing systems and reduces the time taken to reference a form in the event of an inspection or audit. The forms are scanned in as image files and stored according to barcode. With the click of a button, the user can call up a form and print.

Archive
The ASTS3 software tracks the status of an item as either Active or Archive. When an item has been turned in or lateral transferred out, the ASTS software automatically changes the status of the item from “Active” to “Archive”. The status can also be changed manually by the user.

Barcode Scanning Systems & Services
The ASTS scanning systems read most common barcode types. Data in the ASTS3 database (including data electronically transferred from DPAS) is downloaded into the scanner. Each scan allows the user to view the barcode, serial, model, manufacturer, nomenclature, cost, hand receipt holder and hand receipt number for the item. From within the scanner software interface, the user can make real time corrections, flag items for turn in, flag for reorder barcode and add items. Upon inventory completion, the information uploads easily to update the ASTS database.

Fully Customizable
GRA can customize the ASTS3 system to meet any specific need of the customer. GRA can incorporate any form, report, transaction etc. that is not already present within the system. GRA specializes in meeting the needs of its customers through customization of the ASTS3 database. 

Coming Soon… top

Listed below are several features that will be implemented within the ASTS software in the upcoming months.

Calibration Tracking
The ASTS3 software allows the user to track the Calibration status for each item. The user is alerted when an item is due for Calibration within the current or subsequent month.

Software Tracking
The ASTS3 software tracks software present on any computer or workstation. The software data is entered manually into the ASTS3 database and linked by barcode. The user is able to view the software present on a specific machine within a matter of seconds through a report, listing or form view. The ASTS database tracks the software from acquisition to turn in through the user friendly interface that guides the user through every step of a transaction.

Automates Accreditation Process
The ASTS3 software automates the data processing accreditation process. The user can print reports, forms and labels to track the system number, DPA number, classification level and date recorded for all ADP equipment.

RFID Integration
The ASTS software will be able to update from a database populated with data retreived from RFID tags in locations secured with antennas on doorways. Choke points created by the antennas and RFID readers, located throughout a building will enable a user to search for an item in the ASTS database and find out the location in "real-time".

Document Register Automation
The ASTS software will enable to user to generate document numbers online. The automated document register will allow the user to view document numbers that need to be closed out etc.